Floral decoration quote: costs, example and request template

What should a floral decoration quote include?

Ask for a description of each arrangement or area. A line labelled ‘venue decoration’ is difficult to assess without quantities, dimensions and coverage. Images establish a visual direction; the written quote defines the work being offered.

The quote should also identify the business and client, event date and location, amount due and offer validity. Check payment terms, options and exclusions. France’s consumer authority, the DGCCRF, explains that an accepted quote commits the parties: clarify the scope before accepting.

How is floral decoration priced?

The design and the conditions of delivery both affect cost. Eight low centrepieces require different work from a hanging installation, even if the flower quantities look similar. Compare creative choices and the services included.

• Flowers and foliage: varieties, quantities, availability on your date and possible substitutions.
• Design scale: dimensions, density, visible sides and supporting structures.
• Working time: design, workshop preparation, installation and dismantling.
• Logistics: distance, trips, stairs, loading access and venue schedules.
• Equipment: purchased or rented containers, supports, maintenance and returns.

An illustrative wedding floral decoration quote

Imagine a reception with eight tables, one bouquet, two buttonholes and a ceremony arrangement. The tax-inclusive amounts below are fictional assumptions chosen to show how items add up. Workshop preparation is included in the arrangements; venue installation is separate so it is not counted twice.

This is not a complete quote ready for acceptance: it omits contact details, the tax breakdown and terms for an actual event. If vase rental requires a security deposit, record the amount and refund conditions separately. An additional arch offered as an option should not be confused with the agreed total.

For florists: a quote template and the information to include

How to request a floral decoration quote

Send the same brief to each florist you approach. State a budget covering the flowers and services you expect, then rank your priorities. This helps the florist suggest a suitable allocation instead of pricing a design outside your budget.

• Event date and type, venue address and areas to decorate.
• Guest count, number and shape of tables, and known dimensions of larger installations.
• Total tax-inclusive budget, specifying whether delivery, setup and rentals must fit within it.
• Colours, style and a few reference images, explaining what you like about them.
• Access, ceremony, reception and collection times.
• Essential items, optional additions and tasks you can handle yourself.

For a corporate event, add setup deadlines before opening, venue rules, brand colours and the client company’s details. For a wedding across several venues, explain travel requirements and who would move arrangements between the ceremony and reception.

How to compare two floral decoration quotes

1. 1

   Match quantities and dimensions

   Check the same table count, arrangement sizes and floral coverage. A photograph of a fully decorated arch does not mean that full coverage is included.

2. 2

   Identify missing services

   Delivery to the venue entrance may not include setup. Confirm installation, collection, rentals and additional trips before comparing totals.

3. 3

   Clarify substitutions and options

   Agree what should be preserved if a variety is unavailable: colours, volume or overall style. Ask for a version containing only the options you choose.

4. 4

   Read the terms before accepting

   Check offer validity, payment dates, the nature of the initial payment, cancellation and equipment returns. Have agreed changes recorded in writing.

How to adjust the budget while keeping the design intent

Choose the most important areas first: ceremony, tables or entrance. Then request an alternative with fewer pieces or different formats. Flexibility on varieties lets the florist suggest available alternatives, but seasonal flowers are not automatically cheaper.

Reusing a ceremony arrangement at the reception may work if moving it is technically feasible. Confirm timing, responsibility, transport and any extra charge. Reuse is not an automatic saving when it requires an additional team.

For florists: turn the brief into a costed quote

Start with the requested arrangements, calculate flowers and materials, then add labour and expenses not already included. Separate internal costs from client-facing prices. Flolya lets you prepare compositions and prices, present them in an online proposal and share it through the client portal.

Calculate an arrangement’s price before preparing the quote